Last updated: 20/01/2020
Science in the City is a festival organised by a consortium composed of the following institutions and organisations: the University of Malta, the Malta College for Arts, Science and technology (MCAST), the Malta Chamber of Scientists, Qualia Analytics Ltd. and Greenhouse Malta.
Information we collect
The personal information that you are asked to provide, and the reasons why you are asked to provide it, will be made clear to you at the point we ask you to provide your personal information.
If you contact us directly, we may receive additional information about you such as your name, email address, phone number, the contents of the message and/or attachments you may send us, and any other information you may choose to provide.
How we use your information
We use the information we collect in various ways, including to:
- Provide, operate, and maintain our website
- Improve, personalize, and expand our website
- Understand and analyze how you use our website
- Develop new products, services, features, and functionality
- For academic or commercial research and evaluation purposes
- Communicate with you, either directly or through one of our partners, including for customer service, to provide you with updates and other information relating to the website, and for marketing and promotional purposes, if you have provided us with explicit consent to do so
- Send you emails
- Find and prevent fraud
Science in the City follows a standard procedure of using log files. These files log visitors when they visit websites. All hosting companies do this as part of hosting services’ analytics. The information collected by log files include internet protocol (IP) addresses, browser type, Internet Service Provider (ISP), date and time stamp, referring/exit pages, and possibly the number of clicks. These are not linked to any information that is personally identifiable. The purpose of the information is for analyzing trends, administering the site, tracking users’ movement on the website, and gathering demographic information.
Recipients of your data
From time to time, in the execution of the purposes mentioned in this policy, we may provide access or transmit some or all of your data (anonymised or pseudonymised where possible) to the following recipients, in the following cases:
- Our internet and data hosting providers for hosting purposes;
- If we are under a duty to disclose or share your information to comply with our legal obligations or to respond to court orders and legal investigations;
- Third party consultants or researchers to provide data analysis services.
In the event that we are required by a court or other administrative authority, pursuant to an investigation relating to unlawful activities such as money laundering and in any other case where we are legally bound to do so, Science in the City may transfer your personal data to public authorities to the extent specified by law.
This policy may be updated from time to time to reflect our current practice and ensure compliance with applicable laws. When we post changes to this policy, we will revise the “Last updated” date at the top of this policy. If material changes are made to the way we process personal data, you will be informed through a prominently posted notice of the changes on our website. We recommend that you check this page from time to time to inform yourself of any changes.
GDPR Data Protection Rights
We would like to make sure you are fully aware of all of your data protection rights. Accordingly, when processing your personal data, we follow these data protection principles, to every user is entitled:
Fair and lawful processing – Whenever we collect any of your personal data, we will submit that data only to lawful and fair processing, and we maintain full transparency in the way we handle your personal data. We collect and process your personal data only for specified, explicit and legitimate purposes as outlined in this policy, and we do not process it further in any manner incompatible with these purposes, and only to the extent necessary and appropriate to achieve the purposes for which it is collected.
The right to access – You have the right to request copies of your personal data. We may charge you a fee to recover our administrative costs for doing this for repeated requests where we consider these excessive and no reasonable timeframe has passed between previous data access requests.
The right to rectification – You have the right to request that we correct any information you believe is inaccurate. You also have the right to request that we complete the information you believe is incomplete.
The right to erasure – You have the right to request that we erase your personal data, under certain conditions.
The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.
The right to object to processing – You have the right to object to our processing of your personal data, under certain conditions.
The right to data portability – You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us by sending us an email on [email protected].
Security of your data
In order to ensure the proper use and integrity of your personal data and to prevent unauthorized or accidental access, processing, deletion, alteration or other use, Science in the City applies appropriate internal policies and takes all appropriate organizational,
technical and procedural security measures, as well as technical standards, in accordance with applicable laws and regulations.
The processing of your personal data by Science in the City is conducted in a manner that ensures confidentiality and security, taking into account the latest developments, implementation costs and the nature, scope, context and purposes of the processing, as well as the risks for your rights and freedoms, which are applicable in each circumstance.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our website, and any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorized access.
In case of the ‘leak’ of personal information or some technical problems leading to breakdown of the security system that ensures the data protection, we are obliged to inform the regulatory data protection body as well as data subjects with regard of such leak or problems as soon as possible, but in any case within 72 hours from the moment when such problem is revealed. Such notification shall be made by the Data Protection Oﬃcer.
Your personal data is processed solely by authorised personnel of Science in the City, bound by strict obligations of confidentiality.
We retain your data for as long as is necessary to fulfil the relevant purposes of processing explained in this policy, in accordance with data minimisation and storage limitation principles. We may also retain your personal data after the fulfillment of the relevant processing purpose so as to meet any applicable legal obligations, and in case of any claims against Science in the City, for as long as is necessary to defend our rights and legitimate interests before any competent court or regulatory authority. After that period of retention, your personal data is erased from our systems. For more information about data retention terms in relation to specific personal data, please contact us on [email protected] einthecity.org.mt.
Another part of our priority is adding protection for children while using the internet. We encourage parents and guardians to observe, participate in, and/or monitor and guide their online activity.
Science in the City does not knowingly collect any Personal Identifiable Information from children under the age of 13. If you think that your child provided this kind of information on our website, we strongly encourage you to contact us immediately on [email protected] and we will do our best to promptly remove such information from our records.